Information Systems and Office Application Software in Organizations, Part 3

Question 1: Identify the following office system: electronic meeting systems.

Answer 1: Electronic meeting systems (EMS) facilitate the process of group decision-making. They enable users to conduct meetings and hold conferences even when they are separated by significant geographical distances. In most cases, each meeting participant has his or her own computer or broadcast device. Participants can talk and interact as if they were speaking face-to-face; no one is required to wait for a turn or for the current speaker to yield the floor. Some electronic meeting systems allow for anonymous participation, which is valuable when the purpose of the meeting is generating and assessing ideas. A common electronic meeting system is teleconferencing, in which users interact over closed-circuit television broadcasting.

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Question 2: Identify the following office system: work group computing.

Answer 2: Work group computing enables multiple users to work cooperatively even if they are separated by long distances. It can describe any technology or system that contributes to the computer supported cooperative world, in which people interact for purposes of communication, coordination, cooperation, competition, and entertainment. Work group computing is most efficient when everyone in the group is using the same suite of applications. This ensures the applications will be compatible, data and procedures will be transferred easily between users, and the suite will achieve its maximum potential. Furthermore, bundled software applications tend to be cheaper. Work group computing is also referred to as computer-supported collaboration (CSC), collaborative work support systems (CWSS), and computer-based systems for collaborative work (CSCW).

Question 3: Discuss the Internet.

Answer 3: The Internet is a vast global system that connects computer networks. In essence, it is a network of networks linked through numerous electronic and optical devices. Using the Internet Protocol Suite (TCP/IP), a user can connect with literally millions of people, businesses, organizations, and governments across the world. The Internet originated in the late 1960s through a U.S. Department of Defense project known as ARPANET. After years of funding and research by various civilian organizations and the National Science Foundation, the technology was commercialized in the 1990s and came to form what is now known as the Internet. In 2009, at least one-quarter of the earth’s population was connected to the Internet. In most cases, users are connected through an Internet Service Provider, or ISP, which charges a monthly fee. Certain ISPs are backbone networks, whose only purpose is connecting smaller service providers.

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